Privacy Policy

Effective Date: 14/02/2025

Welcome to TM Insurance Agency, Inc. (“Company,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting your personal and financial information. This Privacy Policy explains how we collect, use, store, and protect your information when you visit tminsurance.us (our “Website” or “Site”) and engage with our services.

By using our Website, you agree to this Privacy Policy. If you do not agree, please do not use our Website or services. We may update this policy from time to time, and any changes will be reflected in the “Effective Date” above.

1. Information We Collect

We collect two types of information from users:

A. Personal Information

This includes any information that identifies you, such as:

Full Name
Mailing Address
Email Address
Phone Number
Social Security Number / Tax ID (if applicable)
Employer & Financial Details
Payment & Billing Information

We collect this data when you:

Fill out forms on our Website
Sign up for our services
Contact us for inquiries
Provide information for tax or accounting purposes

B. Non-Personal Information

This includes information that does not directly identify you, such as:

IP Address
Browser Type & Device Information
Website Activity & Usage Data
Cookies & Tracking Data

We collect this data through automated technologies to enhance Website functionality and improve user experience.

2. How We Use Your Information

We use collected information for the following purposes:

Providing Tax & Accounting Services – Preparing tax filings, bookkeeping, audits, and financial reports.
Processing Payments & Transactions – Handling billing and invoices securely.
Customer Support & Service Improvement – Assisting clients with inquiries and optimizing our Website experience.
Legal Compliance – Meeting tax regulations, audit requirements, and fraud prevention measures.
Marketing & Updates (only if you opt-in) – Sending newsletters and special offers.

We do not sell or share your personal information with third-party advertisers.

3. How We Protect Your Data

We implement strict security measures to safeguard your personal and financial information:

Data Encryption – Securing data transmission with SSL/TLS encryption.
Firewall & Secure Servers – Protecting stored data from unauthorized access.
Access Controls – Restricting sensitive data access to authorized personnel only.
Fraud Detection & Monitoring – Preventing identity theft and unauthorized activities.

Despite our efforts, no online system is 100% secure. Always use strong passwords and avoid sharing sensitive data over unsecured networks.

4. Cookies & Tracking Technologies

Our Website uses cookies and tracking technologies to enhance user experience. These tools allow us to:

Understand website traffic and improve site performance
Remember user preferences for a personalized experience
Analyze browsing behavior for security and fraud detection

You can disable cookies in your browser settings. However, some Website features may not function properly without them.

5. Third-Party Sharing

We only share information when necessary for business or legal reasons:

With Tax Authorities & Financial Institutions – For tax filings and financial transactions.
With Legal & Compliance Entities – If required by law (IRS, subpoenas, court orders).
With Trusted Service Providers – To process payments, store encrypted data, or facilitate accounting functions.

We never share personal information for marketing purposes or with unauthorized third parties.

6. Your Privacy Rights

A. California Consumer Privacy Act (CCPA) Rights

If you are a California resident, you have the right to:

Know what personal data we collect and use.
Request access to your personal data.
Request deletion of your data (except when legally required to retain it).
Opt-out of certain data-sharing practices.
Not be discriminated against for exercising your privacy rights.

To submit a request, contact us:

Email: privacy@tminsurance.us

Mail: 770 W Dundee Rd, Arlington Heights, IL 60004

B. Opting Out of Tracking

You can disable tracking and cookies in your browser settings.

7. Data Retention Policy

We retain personal data:

For as long as necessary to provide tax/accounting services.
As required by law (IRS, financial regulations).
For fraud prevention and security measures.

After expiration, data is securely deleted or anonymized.

8. Third-Party Links & External Websites

Our Website may link to external financial institutions, government agencies, and business services.

We are not responsible for the privacy policies of third-party websites. Please review their policies before providing personal data.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a new effective date.

If significant changes occur, we will notify users via email or Website notice.

Last Updated: 02/14/2025

10. Contact Us

For privacy-related inquiries, you can reach us at:

Email: privacy@tminsurance.us

Mail: TM Insurance Agency, Inc., 770 W Dundee Rd, Arlington Heights, IL 60004

Phone: 847-850-0085

11. Final Notes

This privacy policy is designed to:

Be easy to read and understand for website visitors.
Ensure compliance with privacy laws while being user-friendly.
Enhance credibility by transparently addressing security and data usage.

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